JIS Sharing and Privacy Policy

JIS believes participation in the digital realm is a distinguishing feature of contemporary learning. The use of digital tools to share content ranging from community events to school publications to student work is intended to foster creative expression and collaboration with a wider global learning community. Effective digital sharing promotes engaged learning and celebrates the best of JIS.

This Digital Sharing and Privacy Policy is designed to set expectations for these online contributions in accordance with JIS values. While we cannot develop a policy to account for every situation that may arise in a rapidly-changing digital landscape, nor can we control the sharing of digital content online, we have created the following guidelines to balance participation with privacy, contribution with caution, and action with accountability. This policy applies to all members of the JIS community - faculty, students, staff, parents and alumni.

General Sharing Guidelines

As members of the JIS Community, students, parents, faculty, staff and alumni may be digitally recorded in a way that enables them to be visually or personally identifiable. In addition, student and faculty work may be documented and shared in digital form. The following expectations apply with respect to the use of such content. All community members are expected to:

  1. only share such content when there is a reasonable assumption that the content owner or subjects would approve
  2. provide proper attribution to original content owner or creator when sharing the work of others
  3. notify content owners or subjects (Grade 8 to adult) or their parents (Grades EC-7) before content that may personally identify them is shared to a public audience other than via official JIS media; for students in Grades EC- 7, identify any student and/or their school work by first name only without any full name disclosed to reduce the chance they may be personally identified
  4. not require creation of accounts on sites with age restrictions by students who are underage, asking parents to create the accounts instead
  5. enable content owners or subjects who are personally identifiable in the content to request the removal of shared content from publicly shared locations and have said content removed  whenever possible and within reason.
  6. not reshare content beyond the audience intended by the original sharer.
  7. respect copyright in using materials in any context
  8. respect user choice about account creation for sites or tools other than those that are part of official JIS digital resources
  9. not share information or promote content that is confidential or damaging to the school, its operations, or to other community members
  10. notify leadership if content posted online raises concerns about student welfare

General Privacy Guidelines

JIS may collect and record information from users in a variety of forms: inquiries, admissions applications, contracts, event registrations, user profiles on JIS systems, surveys, assessment data, and the like. When a user submits personally identifiable information it is used only for the purpose stated and will not be transferred to any non-affiliated third parties unless otherwise stated at the time of collection. All data we collect is protected by this Sharing and Privacy Policy.

Any information we collect is intended to support the JIS mission/vision and to build positive relations with members of our JIS community.

JIS uses secure channels (SSL technology) for transmission of sensitive data via JIS systems online.

Bandwidth Policy

As a school, JIS must ensure our network performance is optimum to support learning.  We take great pride in our network at JIS, but our bandwidth is not unlimited. When our bandwidth is pushed to maximum capacity,  everything on the network slows and this can impede access to sites needed for teaching and learning. Consequently, we may occasionally restrict access to certain internet services and websites during the academic day.  These sites have not been banned from campus as they are still accessible before 7:30 am and after 2:30 pm or through one's personal network device(s). Also, faculty and students can request temporary access should they need access for academic purposes during the school hours.

Submission of Electronic Data

Please note that prior to the capture of your personal data you are obliged to give your consent. If you do not consent to the processing of your data you will not be able enter that data and subsequently unable to complete the function that requires data submission.

Personal Data is stored electronically as well as in hard copy at Jakarta lntercultural School (JIS). Electronically stored data will only be stored on JIS managed IT-systems or on such IT-systems of providers which are carefully selected by JIS and contractually bound to all applicable Data Protection Rules by a Data Processing Agreement (DPA) under European Data Privacy Laws and applicable Indonesian Data Protection Laws.

Relevant data will be stored electronically for a period of 50 years as long as JIS is not obliged to store data for a longer period by law. No data will be stored longer than is necessary for the purposes for which the personal data is processed. After that period all and any stored data will be deleted.

JIS guarantees to observe all applicable data protection rules, especially the General Data Protection Regulation (GDPR, EU Regulation 2016/679) and the Indonesian Draft Bill for the Protection of Personal Data You have the right to withdraw your consent at any time. The withdrawal of consent shall not affect the lawfulness of processing based on consent before its withdrawal and such data which JIS processes on legal basis.

Controller of the data is JIS, represented by the Head of School Dr. Tarek Razik and the Data Protection Officer of JIS Mr. Chet Quint (cquint@jisedu.or.id).

The purpose of any processing of the stored data is either a legal obligation of JIS to store the data, legitimate interests or other reasons. You are entitled to request from JIS access to and rectification or erasure of personal data or restriction of processing concerning the data subject, or to object to processing. JIS assures the right to data portability.

Agreed to as part of admissions process by Parents and Employment by Faculty/Staff

I have read the JIS Sharing and Privacy Policy. As a member of the JIS Community, I understand that my child’s photographs, images, quotations and work products may be used in accordance with the terms mentioned in the policy. Data collected by JIS is also subject to the terms of this policy.